In our How to Grow Your Wedding Photography Business Guide, we devoted a whole section to systems and ways to speed up your overall workflow. Setting up systems in your photography business will help enable you to build a Fast is Best company. To help get you started, here are 10 programs and apps that will help your business go fast and save you time.
Bring all your photos, docs, and videos anywhere. Any file you save to your Dropbox account will also automatically save to all your computers and devices. Folders can be easily shared to collaborate with other clients and colleagues. You can also connect Dropbox with your social media accounts like Facebook and Twitter to share your photos with friends, family, and potential clients. Interested in sharing photos with vendors after a wedding? Dropbox is a great and simple solution!
With Evernote, all of your notes, web clips, files and images are made available on every device and computer you use. Do you keep notes for every client? Evernote is a great place to store them so you can pull them up at any time, in any place. Evernote also has an organization system, allowing you to either categorize your notes into different notebooks, or clump them altogether as “stacks.” Evernote will keep organizing notes simple and FAST as your client list keeps growing.
1Password can create strong and unique passwords for you. Rather than trying to remember all 30 of your passwords for each business-related program you use (along with your personal ones), 1Password will remember them, and restore them, all directly in your web browser. All you need to do is create one strong password and this program will do the rest! 1Password is a great place to keep them safe and secure so you don’t have to worry about searching for passwords when you need them.
4. Text Expander (Mac)
Type more with less effort! TextExpander saves your fingers and your keyboard, expanding custom keyboard shortcuts into frequently-used text and pictures. Do you have emails that you send to every new client or a standard wedding timeline that you send out before the big day? Text Expander is great for filling out those emails, saving you time!
With Boomerang, you can write an email now and schedule it to be sent automatically at the perfect time. Just write the message as you normally would, then click the Send Later button. You might answer all of your emails at 11PM, but that doesn’t mean you have to let your clients know that! You can write an email when you want, then schedule it to send during normal business hours. This helps to educate your clients (even brides!) to respect your business time and personal time.
IFTTT is an online service that links your networks and allows you to create “recipes.” These recipes are rules you create that allow different actions to occur between your different social networks. Some great examples include a recipe that can copy an email with the word “receipt” in the title to a Google doc to help keep track of your expense—or a recipe that links all your Instagram photos with a certain hashtag to a Dropbox folder to download and keep. The possibilities are endless. These recipes can do everything for your business.
Wunderlist is an easy way to manage and share your to-do lists. It works on all platforms and devices. You can create a to-do list for a wedding while you are at home on your computer; then, while you are on-site at the event, you can check items off on your phone. Then, before the night is over, you can review the list on your laptop to make sure you got them all.
Hootsuite is a social media management system that businesses can use to collaboratively execute campaigns across multiple social networks from one secure, web-based dashboard. You can plan all of your tweets, Facebook status updates, and other social media updates from one place at one time. Hootsuite also allows you to monitor and immediately respond to what people are saying about your wedding images and blog posts.
Developed by photographers for photographers, ShootQ is your virtual studio manager, assisting you from the moment a prospective client contacts you until the final product is delivered. You can use ShootQ to subscribe to calendaring applications like Google Calendar or Apple iCal. It keeps your job leads and workflow organized and always reminds you what needs to be done next.
Asana is a project management software that allows you to share projects among users and to set deadlines. It’s a great tool to keep track of all of your clients and to allow other members of your team access to all of their information. A really nice feature is the ability to set sharing for each individual project. So if you have a few associate photographers, you can allow them to see only the clients they will be helping with, and they will not be overwhelmed with all of your clients or projects.
The faster you can utilize any of these programs and apps within your workflow, the faster your wedding photography business will grow. Discover additional ways to speed up your workflow with our Guide, 27 Simple Hacks to Transform your Business!