In order to have an efficient business, your internal systems must run smoothly. With technology constantly improving, there are countless apps designed to help professional photographers organize their systems. We have gathered the top 5 workflow apps that will help speed up your daily workflow and help you grow your business.
As a photographer, you are not always working a scheduled 9-5 shift. If you make plans to connect with a vendor in the morning and then book a shoot in the evening, you may not get to your emails until later that night. Rather than sending emails at 10pm, schedule them to send exactly when you want with Boomerang. Write emails at your convenience, and then click the “Send Later” button – this allows you to determine when you want to send emails. By scheduling emails to send during normal business hours, it helps manage the expectations of clients and vendors so they do not expect you to answer emails during the later hours.
With Dropbox, you have the ability to bring your photos and documents with you anywhere you go. Any files you upload to it will automatically save to all of your devices, meaning that if you are on the go and need to access images through your mobile device, you can! You are also able to create customized folders. With these folders, you can organize your images and share specific folders with vendors after a wedding. From here, vendors can access and view all of the images you selected to share with them.
Staying on top of social media can be challenging, especially on the weekends when you are shooting weddings. With Hootsuite, you can schedule out your Tweets, Facebook posts, and other social media updates from one platform at one time! Rather than posting about a blog post at 9pm when you finished it, you can schedule a post through Hootsuite at a better time when you know your followers are actively online. With the ability to schedule multiple posts, you can schedule out your entire week or month ahead of time!
Evernote is a great organizational tool to keep all of your notes about each client you interact with. In this app, you can create a separate notebook for each client. Within each notebook, write individual notes for each meeting and interaction you have with that particular client. This is a simple way to stay organized, and you can sync your notes across every device!
Asana is a project management software that helps you keep track of each task that you need to do for each client. You can create unique projects for each client and include all of the specific items you need to complete, along with the due dates for each task. In Asana, you have the option to assign each task to someone, so this is a great tool if you are working with a team. For example, if you have an in-house editor applying your Signature Style to the color corrected images you received back from ShootDotEdit, you can create a task called “Add Signature Style” and assign it to the editor. With the simple interface, it is easy to see a quick overview of all of your current tasks and who you assigned each task to.
Discover additional ways to speed up your workflow with our guide, 27 Simple Hacks to Transform your Wedding Photography Business!